Helpful Hints for Reflections Chairmen
By
, Fourth District PTA Reflections Chairman
Here are some suggestions to ensure a successful Reflections program at your unit or PTA council.
Make sure entries meet all rules and requirements.
Size matters!
Check the size of the entry. Photography and visual arts entries must be within the size limitations. Confirm that the length of playing time for musical composition, dance choreography and film/video production entries does not exceed five minutes.
Double-check the entry form.
Confirm that all required information is completed: age, grade level, name, address, phone and email. Legibility helps. Both the student and a parent/guardian must sign the entry form, unless the student is 18.
Use of copyrighted material is prohibited.
This includes the use of copyrighted cartoon characters (sorry, Mickey). An entry must be an original work created by the student.
Shrink wrap is highly recommended to protect photography and visual arts entries.
Do not use plastic food wrap. Place the completed Official Entry Form in a plastic sheet protector and firmly attach it to the back of the entry on top of the shrink wrap.
Literature entries...
should be submitted in a manila folder with the entry form stapled to the back. Do not mount literature entries.
Give a set of rules to each judge.
Judges should not see artists’ names when they review the entries. Recognize and thank your judges.
Know your PTA council’s deadline.
Students must submit their entries before unit deadlines, and units must submit selected entries to councils by their deadline. (The deadline for all council entries to Fourth District PTA is NOVEMBER 20, 2008.)
Unit Reflection Chairs:
Please fill in your council name and Fourth District on the entry form. Complete the section on the entry form marked “To be completed by local PTA.” You can find your “Local Eight Digit National PTA ID #” on your unit bylaws, or ask your council president.
Complete “Form A, Unit - PTA Participation Form” and forward it with your entries to your council level of judging.
Celebrate all entries by displaying them at your school. Make every participant feel like a winner! As published in the October 2007 issue of "Orange Leaves"; modified to reflect the 2008-2009 term. For subscription
information, click here.
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