Fourth District PTA Treasurer send email
Fourth District PTA Financial Secretary send email
Fourth District PTA Auditor send email
All unit, council and district PTAs are required to have an auditor who may be elected, appointed, or hired in accordance with bylaws.
Job duties are detailed in the PTA bylaws, standing rules and job descriptions – consult these for further information.
Upon assuming office, the incoming treasurer obtains the following from the outgoing treasurer: all PTA-owned supplies, ledger, checkbook, tax records, backup copy and the master copy of the accounting program if the books are maintained on a computer, and all other treasurer materials including the procedure book from the previous office holder. Additional records may be obtained from the bank and supplies can be purchased from the California State PTA office. The new treasurer must also contact the bank and file new signature cards for checking and savings accounts. Banks may require minutes of the election meeting recording names of new officers.
The items listed above are necessary for the financial operation of the association. When a new unit is established, the treasurer should request assistance from council or district PTA in obtaining them.
The outgoing treasurer cannot pay bills after the books are closed for audit or after the term has ended. Books being audited may not be available immediately. The California State PTA recommends that if the audit is not completed within two (2) weeks after the end of the term of office, the president may appoint a committee to immediately audit the books. The same time frame must be followed for the semiannual audit. Upon assuming office, the incoming treasurer may pay authorized bills and deposit funds in the PTA bank account before the audit is completed.
Further information is available on the California PTA website.